The name of the Club is The Nova
Scotia Stamp Club.
The object of the Club will be to
encourage the collecting of postage stamps, related items and the study of
philately. To promote interest in the hobby, the club will meet once
per month (except July and August) to exchange and acquire philatelic items
and knowledge for the mutual benefit of all members.
The executive of the Nova Scotia
Stamp Club will consist of the President, Vice-President, Past President,
Secretary, Treasurer, Newsletter Editor, and three Directors. Two of the
Directors are to be elected by the Club membership and the third will be
appointed by the Executive. At executive meetings, five (5) executive
members in attendance will constitute a quorum.
(a) An Auctioneer, Assistant Auctioneer, Librarian, and Auditor will be
appointed by the Executive from Club members.
(b) The Club's Exhibition Chairperson, appointed by the Executive, will sit as an ex-officio member
of the executive.
Committees will be formed and designated as follows:
(a) A membership committee that can be made up of members of the Club or the executive. The Terms of Reference
will be read into the executive minutes.
(b) A program committee, composed of the President, or Vice-President and two other Club membes.
(c) The Executive may, as deemed necessary, appoint individuals or sub-committees to
the business of the Club. The individuals ir sub-committees may
include members of the Executive, members of the Club-at-large or a combination of both.
The Executive will read into the minutes the name of the individual or the
composition of the sub-committee(s) and the required
Terms of Reference.
(a) The Club will hold regular monthly meetings (normally from September of any year to June of
the following year) at a place, date and time to be determined by the executive. At such meetings,
fifteen members, including the Club President or his/her appointed representative will constitute a
(b) The Annual General Meeting will be held in the month of September each year.
(c) In May, the Past President will chair a Committee of three members to prepare a slate of
potential of nominees to form an executive for the next year that will be approved by the
executive prior to being presented to the membership at the Annual General Meeting. The consent
of such members to act as Officers must be obtained before their names are submitted. The Club
membership will receive notification of the nominees in the newsletter issued immediately prior
to the Annual General Meeting.
(d) The President and Treasurer will submit their Annual Reports at the Annual General Meeting.
(e) The President is empowered to call a special executive or Club meeting at any time by giving
due notice of the place, date, and time and by providing an agenda of the topic(s) for discussion.
The annual membership dues for all classes of membership will be reviewed by the executive
annually. A recommendation to change membership dues will be published in the earliest
Newsletter possible and recorded for the reading of the minutes. Any change in the membership
dues must then be approved by a majority vote of the attending quorum at the next regularly
scheduled Club meeting.
(a) An application for
membership does not imply acceptance.
(b) If, in the opinion of the
Executive, a member is deemed to have exercised dishonest or unfair practices (internal
or external to the Club) and thus reflects discredit upon the Club, such
member can be expelled by the Executive. This action will be
considered only after a hearing at a meeting of the Executive.
The Executive may approve petty
cash funds to facilitate effective and efficient conduct of repetitive Club
business. The petty cash funds may be revoked by the Executive at any time.
Proposed changes to the
Constitution of the Nova Scotia Stamp Club may be presented in writing by any member.
The proposed change will be reviewed by the Executive. If accepted by
Executive, the proposal will be published in the Club newsletter and
presented to the membership for consideration at the earliest possible
meeting. The change(s) must be approved by a
majority vote of the attending quorum at the next meeting.